3F Manage Standard Communications

We recommend several elements to improve stakeholder communications � Project overview presentation (updated monthly) � Project information site � Shared project mailbox � Project email template It is helpful to have project templates (PowerPoint, word, excel) that include: � Header: Company Name, Project Name, Document Name � Footer: File name, Date/time, page number / total pages � Project image/graphic (on PowerPoint presentation) � We suggest the documents be formatted to print to a standard size (e.g., Letter), in black and white. Project overview presentation (updated monthly) � Also known as Standard Presentation or Monthly Big Picture � Contents: o Elevator speech o Timeline (overall) o 90-day timeline o Key accomplishments (last 30 days) o Upcoming activities (30 days) o Upcoming activities (90 days) o Conversation topics with Key Stakeholders ? Key themes ? Key decisions o Where to get more information or provide feedback Project information site Suggested contents: � Shared folders (by workstream or project phase) � Project timeline � Project plan � Project status reports � Project issue reporting � Project roster & OOO calendar � Standard presentation (see above) � Project overview (elevator speech) � Frequently asked questions � Feedback/questions FAQ�sQ: Why are we doing the Project? Q: Who is involved? Q: Can I help with the planning? Q: Will people lose their jobs? Q: What is the timing? Q: How can I get more information? Q: How will jobs change?